Virtual office privacy policy

1. purpose and basis for processing personal data

We process personal data in order to provide the services you have requested and to comply with applicable legislation. The processing is done in compliance with the applicable data protection rules of the GDPR.

1.1 Collection during membership and registration
When you become a member of our LakeSquare virtual office, we collect the personal data you provide via our registration form on the website or when you (or the company you represent) enter into a virtual rental agreement with us. This information is kept throughout the subscription period to document the validity of the agreement.

1.2 Basis for processing
The processing of your data is based on Article 6 (1) (b) of GDPR (EU) 2016/679. This is necessary in order to conclude and maintain the virtual rental agreement and to comply with our KYC principles. By registering, you agree to these terms and conditions.

1.3 Processing of payment data
When you pay the subscription fee, we receive information about the bank account from which the payment is made. The processing of this payment data is based on Art. 6 (1) (c) GDPR, as it is necessary to fulfill our obligations under Chapters 4 and 5 of the Bookkeeping Act.

1.4 Communication
If you contact us via contact form, email or telephone, we process your personal data to ensure effective communication. This processing is based on Article 6 (1) (f) GDPR as it is necessary to fulfill our legitimate interests.

2. Transfer and disclosure of personal data

2.1 Disclosure of information
We may disclose your personal data when necessary to fulfill the purposes described above, to administer our website (for example, for technical support or to financial institutions), or if required by law or court order.

2.2 Legal obligation
In the event that we are required to disclose data as a result of a legal requirement, court order or other legal obligation, we use Art. 6 (1) (c) GDPR as the basis for processing.

2.3 Cookie policy
We use cookies on our website, lakesquare.com, to ensure an optimal user experience.

2.4. Data transfer outside the EU
We do not generally transfer data outside the EU. Should such a transfer take place, it will be done in accordance with the applicable security measures and you will be informed accordingly.

2.5 Security measures
We have taken appropriate technical and organizational measures to protect your personal data against unauthorized access, loss or destruction. Access to this data is restricted to persons with a genuine and legitimate processing need.

3. Storage ofpersonal data

We will retain your personal data for as long as necessary to fulfill the purposes described herein or to comply with applicable law. When the data is no longer necessary, it will be deleted.

3.2 Storage of payment data
The storage of payment data is based on Article 6 (1) (c) GDPR, as it is necessary to fulfill our obligations under the Bookkeeping Act.

4. Your rights

4.1 Right of access, rectification and erasure
Under the GDPR, you have the right to gain access to the personal data we process about you, to have incorrect data rectified or erased, to have your data erased in special circumstances prior to the general erasure procedure, to restrict the future processing of your data, for example by giving consent or for legal claims purposes and to protect public interests, to object to our lawful processing of your personal data and to receive your data in a structured, commonly used and machine-readable format and have it transferred to another controller.

4.2 Identification
We reserve the right to request relevant identification when you exercise your rights.

4.3 Complaint
If you are dissatisfied with how we process your personal data, you can file a complaint with the Danish Data Protection Agency. The Danish Data Protection Agency's contact details can be found at datatilsynet.dk.

5. Contact details

If you wish to correct or delete your personal data or if you have any other questions regarding our processing of personal data, you can contact us via:
E-mail: [email protected].

6. Updating the privacy policy

6.1 Changes
We reserve the right to update this privacy policy on an ongoing basis to ensure compliance with applicable data protection legislation and to reflect any changes in our data processing practices. Any changes will be published on our website and the update date will be adjusted.

6.2 Regular review
We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting your personal data. Your continued use of our services after an update will be deemed your acceptance of the new terms.